Skip to main content
Intellect

BYU Records Management has new Web site

University Records Management has recently established a Web site— http://www.lib.byu.edu/departs/urm.html —allowing campus departments online access to the University Information and Records Retention Schedule, the University Records Management Handbook and other resources.

The retention schedule can now be electronically updated and kept current, as additional records series are added to the schedule. Hard copies of the retention schedule and handbook are also available if access to a computer is limited, or if a paper copy is more convenient

The retention schedule is a very valuable records management tool and the cornerstone of records keeping throughout the university. It is designed to establish procedures for campus departments regarding proper retention, disposition and storing of records. It also contains procedures for Records Center use, and helps departments:

  • Comply with local, state and federal law concerning records retention;

  • Reduce the amount of storage space and filing equipment needed for records storage;

  • Eliminate unnecessary handling of records;

  • Improve record retrieval efficiency; and

  • Provide control of records from creation to final disposition. The University Information and Records Retention Schedule applies to all university departments, offices, administrators, faculty and staff. Campus departments are encouraged to reference the retention schedule regularly to meet the legal, administrative, fiscal and historical records-keeping requirements of the university.

    For more information, training or assistance, call Marcel Ramjoue, department chair, ext. 2-2161; Janet Heier, records center supervisor, ext. 2-6260; or visit the Web site listed above.

    Related Articles

    data-content-type="article"

    Q&A with President Reese on "building a covenant community"

    June 24, 2024
    n this Q&A series with President Reese, he shares more about the seven initiatives he shared in his 2023 inaugural response and how they apply to BYU employees.
    overrideBackgroundColorOrImage= overrideTextColor= overrideTextAlignment= overrideCardHideSection=false overrideCardHideByline=false overrideCardHideDescription=false overridebuttonBgColor= overrideButtonText= overrideTextAlignment=
    data-content-type="article"

    BYU professor, partners create first-ever risk guide to help organizations safely adopt AI

    June 20, 2024
    Hoping to help companies of all sizes responsibly harness the power of AI while also managing its risks, professors from Brigham Young University, Arizona State University and the University of Duisburg-Essen have collaborated with software company Boomi and consulting firm Connor Group to create the first-ever enterprise risk framework for generative artificial intelligence.

    overrideBackgroundColorOrImage= overrideTextColor= overrideTextAlignment= overrideCardHideSection=false overrideCardHideByline=false overrideCardHideDescription=false overridebuttonBgColor= overrideButtonText= overrideTextAlignment=
    data-content-type="article"

    BYU-created water cycle resources adopted by USGS for nationwide use

    June 18, 2024
    The USGS, the nation’s largest water, earth and biological science agency, has tapped resources created by BYU to help teach school children coast-to-coast about water science in modern times. The new images, created by an interdisciplinary group of BYU scientists, educators and creatives, include a much-needed modernized version of the water cycle.
    overrideBackgroundColorOrImage= overrideTextColor= overrideTextAlignment= overrideCardHideSection=false overrideCardHideByline=false overrideCardHideDescription=false overridebuttonBgColor= overrideButtonText= overrideTextAlignment=
    overrideBackgroundColorOrImage= overrideTextColor= overrideTextAlignment= overrideCardHideSection=false overrideCardHideByline=false overrideCardHideDescription=false overridebuttonBgColor= overrideButtonText=